Manual invoice entry is the part of accounts payable that quietly eats a week every month. We take that work off your desk entirely.
Invoices arrive in your existing inbox, shared drive or supplier portal. We capture the header and line detail, check it against the purchase order and goods receipt where one exists, and code it to the right general ledger account, cost center and project. Anything that does not match goes into an exception queue with a plain-language reason, so whoever reviews it knows exactly what to chase.
We handle the formats suppliers actually send: PDFs, scans, photographed delivery notes, spreadsheet remittances, EDI 810 files and, when a supplier still posts paper, the paper.
What you get
- Consistent capture regardless of supplier format
- Coding that follows your rules, not our assumptions
- A daily exception report you can act on
- A full audit trail from receipt to approval
- Duplicate detection before an invoice is ever paid twice